ICI's Virtual Conference and 3D Expo Frequency Asked Questions
1. Is there an additional cost for our Exhibitors to add 3D product displays, in their booths? Yes, there is a $250 charge for Member and a $500 charge for non-member exhibitors per 3D display.
2. What is the cost to display a 3D object in a Pavilion? The price is the same as displaying a 3D object in a booth: $250 charge for Member and a $500 charge for non-member exhibitors per 3D object.
3. What is required for a 3D virtual object (file type, size restrictions, etc.)? 3D object files must be submitted in either .obj or .fbx format and should be less than 2 MB.The fee for 3D objects of this size is$250 for Member exhibitors and $500 for non-member exhibitors.
If your file size exceeds the 2MB threshold, the fee is $500 for Member exhibitors and $1,000 for non-member exhibitors.
4. Can 3D objects be displayed in any booth type or only certain booths? The option to display 3D objects is not restricted by booth design, however it is strongly recommended that 3D objects be displayed outside the booths, either in front or on the sides.In doing so, the booth will not appear cluttered and the objects will serve as a draw into your booth.
5. When will the exhibitor kits be available? Exhibitors’ Kits are currently available on our website at here.
6. Do you recommend that our Exhibitors utilize the business card feature in the booth, if so what is the associated cost with this? This is a new feature currently being implemented in the virtual platform.It will be incorporated into each booth by default at no additional cost.
This feature allows interested delegates to leave their virtual business card with you at your booth.This is an augmentation to the lead retrieval feature.
In terms of handing out your business cards, there is no such feature at this time.The way this is typically handled is through a pdf contact sheet that interested parties can pick up when in your booth.
7. When do you anticipate the additional choices for display racks/costs will be available? Currently, there are two choices available, a “wire” brochure rack and a “wooden” bookcase. Bookcase priced at $350 for Members and $700 for non-members, brochure rack $200 for Members and $400 for non-members.
The brochure rack is highly recommended for use with booths on the Expo floor and either the rack or the bookshelf work well in the virtual hospitality suite.
If other options become available before the event, all exhibitors will be notified.
8. Will Exhibitors be allowed to have multiple Brochure stands in their booths? Yes, although placing the stands in the booth will appear cumbersome to visitors. It is recommended that multiple brochure stands be placed adjacent to the booth on one or both sides. If an exhibiter has the need for multiple literature displays, additional racks/bookcases can be purchased at half price.
9. Is there an option to set up a virtual hospitality suite where we can meet with customers, share videos and literature? A separate room, accessible from your booth or sponsorship, is available. It has all the functionality of a booth, but in a room setting.This feature is an additional $1,000 for Members and $2,000 for non-members.
10. Is a hospitality suite required to have face to face discussions with our customers? No, live private discussions can be had at anytime and anywhere. Discussions can be conducted either face to face via video or via text chatting. 11. What can be done to protect an exhibitor’s intellectual property? The virtual hospitality suite can be password protected for an additional $100.You can share your password with other delegates, or if you wish to share it with a general target audience (foundries, OEMs, suppliers, association members, companies based in a specific country, etc.) the ICI will work with you to ensure these delegates are properly notified via email. 12. How many floor/wall clings are available per Pavilion? Since the space is virtual, there is a high degree of flexibility when it comes to floor and wall clings. In fact, wall clings can even be applied to the windows in the Expo Hall and the pavilions.
So, though it would be difficult to identify a maximum number of wall and floor clings, suffice it to say that there are more than enough opportunities for every exhibitor to have sponsorship opportunities.
13. Is there a way to imbed a link in the Technical Conference as a presenter and have it go right to their booth? No, we do not have the capacity to go from a 2 dimensional platform to a 3D platform. The presenter’s company can sponsor the presentation, displaying the company’s logo in the Live Chat Header (recommended) or in the Sponsor Bar.
14. Is the display in the Expo hall one continuous line of 12 booths? Yes, in the virtual space it is much more convenient for delegates to view booths in a linear sequence rather than in a conventional floor plan.
To better visualize this, think of each pavilion as being one side of an aisle at a conventional face to face exposition.
15. Will the directories list six Exhibitors in column one and six Exhibitors in column two? Yes, that is correct. For each pavilion listed on the directory, exhibitors will be listed in two columns. Booths 1-6 in the first column and booths 7-12 in the second.
16. When is booth type selection to take place? Booth type selection will begin the week of August 24, but you can review the Exhibitor’s Kit right now to get started with your planning.
17. When do we receive information to log in and start populating our booth? This information will be provided on August 21, 2020.
18. Are there any date deadlines or timeframes we should be aware of? Our objective is to have the exhibition hall, pavilions and all booths complete and online for exhibitor review by September 21 or sooner.We ask that exhibitors get all required information in as soon as possible to ensure a successful launch. A procedure for providing us with your booth materials is forthcoming.
19. Will we receive a list of people that visited our booth? Yes, one of the features of the virtual booth is automatic lead retention.You will not only know who visited your booth, but what they looked at while there.
Normally, lead retention has a $500 fee associated with it, but considering the times in which we are living, the ICI has arranged for this feature to be complimentary.
20. Must we “man” our booth 24/7? No, 24/7 manning is not required.We recommend manning the booth during target customers’ normal business hours.
You will know who visited your booth via automatic lead retention, and off-hour visitors can pose questions or request a meeting.Notification of questions and meeting requests will be sent to your email. 21. Will our logo be displayed in the Pavilion Directory? No. Logos will be only be displayed at your booth.
A sponsorship is required to display your logo elsewhere in most locations throughout the virtual space. 22. Is access to the On-Demand portion of the event free? No.Access to the event, whether live or On-Demand, is for a flat fee of $100 for Members and $200 for non-members. Price breaks are available when 5 or 10 delegates register for the event at the same time.
Technical presentations become available for On-Demand viewing shortly after they are presented, and may be accessed 24/7 during the live portion of our event (October 13-21) and for four weeks afterward (until November 21).
23. Will we, as exhibitors at the virtual conference, have a certain number of registrations and be able to “attend” the conference technical sessions? Each booth comes with two Delegate registrations.As this is a virtual event, no distinction is being made between full and Expo-Only registrations. Therefore all attendees can view the technical paper presentations as well as attend the Expo.
24. Is there a limit to the number and locations of individuals to be exhibitors in our booth (our parent company is in Poland and we may want to have some of them available)? There is no limitation to the number of individuals that can man the booth, nor are there regional restrictions.
25. What are the minimum system requirements to participate in the virtual event? The Convene virtual platform works best on most modern computers (2014 or newer) with 8GB RAM and 2 GB VRAM.
Use of the Chrome browser is strongly recommended. Firefox, Edge and Safari are also supported.
A camera and microphone are required if presenting or video chatting.
A minimum 5Mbps internet connection is required. (US Ave: 93.98 Mbps, Global Ave: 46.25 Mbps)
The platform also works on iPad, IOS and Android for viewing and exploring, but not presenting.
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